Monday, April 18, 2011

Countdown to Your Volunteer Appreciation Dinner - Final Details!

I've been talking for the past several months about planning a special dinner to thank your volunteers . . . in December I encouraged you to plan a volunteer appreciation dinner and said to set your date, determine your budget and decide what type of dinner you want to have. In February, I reminded you to think about your decorations and to plan your entertainment for the event. Last month I talked about touching bases with everyone to see where they are, plan your trip to purchase the food, check with whoever is cooking to go over the menu and timeline as well as sending out your invitations and today I'm going to take a moment to think about those final details we need to be sure we have covered if we are giving our volunteers an appreciation dinner this Spring!
  • Touch bases with your decoration committee - be sure they know the location of your event, be sure they have everything they need and confirm what time they need to arrive to decorate.
  • Touch bases with your  entertainment committee - be sure they also know the location of your event and find out if they arranged for any technical needs, such as sound people, tv/projector and arranged for rehearsal.
  • Touch bases with your cooking team . . . be sure they know what time to arrive, what time the dinner begins and go over the menu one last time with them.
  • Mail the invitations and plan to follow up with an email reminder.
  • Be sure you have a plan for clean-up and contact anyone who will be helping with the clean-up.
  • Plan to send thank-you notes to everyone who helped plan, prepare and present your volunteer appreciation dinner.
I'm a strong believer in the value of taking time to thank your volunteers . . . and an appreciation dinner is a wonderful way to do so! Take care of these things and most importantly, enjoy the opportunity to thank those who volunteer their time to build relationships with children and their families and in so doing, make a tremendous difference in so many lives!

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